What happens to archived email when staff leave?
When staff leave, their archived email often remains behind in legacy systems with unclear ownership, inconsistent retention and outdated access controls. Migrating legacy archives into Microsoft 365 or Google Workspace helps organisations strengthen governance, reduce risk and improve eDiscovery.
How to build a business case for decommissioning your legacy archive
For many organisations, the decision to migrate a legacy email archive isn’t technical — it’s financial and strategic. The archive still works. The licence is already paid. And the migration feels like “nice to have” rather than urgent. Building a compelling business...
email security modernisation creates archive lock-in — unless you plan for exit
Email security is evolving rapidly. Organisations are upgrading from traditional secure email gateways to more advanced, API-driven platforms. They’re adopting layered security models, combining Microsoft Defender with specialist tools, and responding to increasingly...
The truth about journal archives – and how to retire them safely
Journal archives were once seen as the gold standard for email compliance. By capturing every inbound and outbound message at the point of transmission, they provided organisations with a complete, tamper-resistant record of communication. For years, they played a...
Planning a multi-phase email archive migration: lessons from a large NHS organisation
For large organisations, email archive migration is rarely a single event. It’s a programme, and one that needs to balance scale, risk and continuity. This was exactly the challenge faced by a large NHS organisation, where historic email data had accumulated across...
From on-prem to cloud: why archive migrations are nothing like mailbox migrations
In our experience, many organisations approach email archive migration with the same mindset as mailbox migration. After all, both involve moving email data from one system to another. But this assumption is where problems begin. Mailbox migrations are typically...
How to audit a legacy email archive in one week
Auditing a legacy email archive can feel like a long, complex exercise. Years of accumulated data, unclear ownership and outdated policies often make it difficult to know where to start. But it doesn’t have to take months. With the right focus, most organisations can...
The 10 biggest data-quality issues found during archive migrations (and how to solve them)
Archive migrations rarely fail because of tooling. They struggle because of data quality. Years of organic growth, PST imports, mergers and policy changes leave most legacy archives in less-than-perfect shape. Understanding common data-quality issues before migration...
What IT teams forget to analyse before starting an archive migration (and why it matters)
When organisations embark on an email archive migration, the project typically begins with evaluating tools or selecting a destination. But some of the most important decisions aren’t about what you migrate into, but what you understand before you start. Failing to...
The hidden dangers of “partial migrations” and why they fail
When organisations plan email archiving projects, it’s common to focus on an incremental or “partial” migration. The idea sounds reasonable: start small, move user archives first, leave journals for later, or only migrate the most recent years of data. But what seems...