And why it’s now easier than ever through G-Cloud 14
Most UK public sector organisations have already standardised on Microsoft 365 or Google Workspace. Mailboxes have moved. Teams and collaboration tools have moved. But one thing often hasn’t: the legacy email archive.
Systems like Mimecast, Enterprise Vault, EMC SourceOne, EAS, NearPoint, and on-premise journal stores remain quietly in place, carrying years of sensitive data. They work. Until they don’t. And keeping them running is no longer sustainable for councils, NHS bodies, blue-light services or arm’s-length organisations.
Legacy archives introduce three major risks:
- Compliance and FOI/SAR delays
Fragmented data slows response times, increases legal exposure and makes information governance teams’ work harder than it needs to be.
- Technical and financial debt
Old platforms require licences, storage, specialist skills and support contracts—money that could be reinvested elsewhere.
- Security vulnerability
Aging archive systems rarely meet modern security expectations and often fall outside centralised monitoring and zero-trust policies.
Migrating these archives into O365 or Google Suite closes the loop: unified search, simpler retention, better eDiscovery, and full alignment with security and governance frameworks.
And – critically – you don’t need a lengthy procurement process.
Ultimate Migrator is available through G-Cloud 14, enabling:
- Direct Award for straightforward archive migrations
- Mini-competition where comparison is needed
- Rapid engagement without a full tender
- Full compliance with Procurement Act 2023 principles
This means any UK public sector organisation can modernise its archive infrastructure quickly, cleanly and compliantly.
For teams already committed to a cloud-first strategy, migrating the email archive is the final piece of the puzzle. And the longer it’s left, the harder and more expensive it becomes.
You can view our GCloud services here: https://www.applytosupply.digitalmarketplace.service.gov.uk/g-cloud/search?q=%22email%20archive%20migration%22&lot=cloud-support