Legacy archive platforms such as Mimecast, Enterprise Vault, Barracuda, HP EAS and ZANTAZ were once essential for offloading ageing emails and ensuring compliance with early retention requirements. But times have changed. These platforms are now often unsupported, costly to maintain, and completely disconnected from your modern workplace.
At the same time, your archived data is likely still valuable. It may contain legal records, contractual commitments, or audit trails that your business still relies on. Holding on to that data—but doing so within a modern, searchable, and policy-driven environment—is what archive migration is really about.
So what makes archive migration complex?
For starters, there’s the issue of shortcut rehydration. Users in older environments often had email stubs—shortcuts to archived messages—embedded in their inboxes. These shortcuts need to be replaced with the full email, including attachments, and placed back in the appropriate folder, without breaking metadata or triggering mailbox quota issues.
Then there’s the need for auditability and chain-of-custody, especially in regulated sectors like finance, healthcare and government. If your archive migration process isn’t fully documented and traceable, you could find yourself unable to prove that the data arrived in its new location intact and complete.
This is why we built Ultimate Migrator. It’s not just a fast, automated archive migration tool—it’s a compliance-aware, user-friendly solution that gives you control and visibility throughout the process. With Ultimate Migrator, organisations can:
- Maintain 1:1 message integrity
- Migrate in batches without disrupting users
- Clean up shortcuts as data is rehydrated
- Apply rules for mailbox or In-Place Archive placement
- Track every message for audit assurance
Archive migration isn’t a background task—it’s a strategic investment in data security, operational continuity, and cloud ROI. If your organisation is preparing to retire legacy archive systems, make sure you choose a solution—and a partner—that understands the stakes.